*Wimbledon.com uses cookies.Find out more
CONTINUE > We use simple text files called cookies, saved on your computer, to help us deliver the best experience for you. By continuing to use the site, you acknowledge that you are happy to receive cookies from Wimbledon.com.
Wimbledon: 25 June - 8 July 2012

Assistant to Chief Executive and Chairman

The All England Lawn Tennis Club, the home of the Wimbledon Championships, needs to recruit an experienced Assistant to the Chief Executive and Chairman on a one year fixed term contract. 

Duties will include diary management for the Chief Executive together with ad hoc projects for the Chairman in addition to providing support for the PA to Chief Executive and Executive Assistant to Chairman.

The contract is anticipated to commence in March 2013 and working hours are normally Monday to Friday 9am to 5pm.  During the Championships fortnight, extra days are required, and the working hours may vary. 

The All England Lawn Tennis Club (Championships) Limited is an equal opportunities employer and welcomes applicants from all sections of the community.  Appointments are made on merit.

How to apply

To apply, send your cv or application form and covering letter, as soon as possible to: Jill Homan, Personnel Department, The All England Lawn Tennis Club (Championships) Limited, Church Road, London, SW19 5AE. Applications to be received by Friday 1 February 2013. 

Download application form

Job description

 

TITLE:                                     Assistant to Chief Executive and Chairman

REPORTS TO:                         Chief Executive and Chairman

JOB PURPOSE:                       Diary management for the Chief Executive together with ad hoc projects for the Chairman and to provide support for the PA to Chief Executive and Executive Assistant to Chairman

Duties  

  • Secretarial/PA duties including Word processing, producing Excel spreadsheets, PowerPoint presentations

 

  • Diary management for the Chief Executive (electronic)

 

  • Taking minutes at meetings

 

  • Updating invitation lists (eg Cocktail Party for the Chief Executive)

 

  • Organising meetings, lunches and dinners as required including refreshments, booking meeting rooms, notifying security and organising parking

 

  • Meeting and greeting VIP guests

 

  • Travel arrangements (UK and International) for both the Chief Executive, Chairman and Committee including organising visas

 

  • Screening calls and handling queries appropriately

 

  • Accurately documenting clothing samples

 

  • Ad hoc project work for the Chairman

 

  • Photocopying, filing, collating paperwork for meetings, assisting with mailouts

 

Other  

  • Providing support to the PA to Chief Executive and Executive Assistant to Chairman during absence due to annual leave, sickness absence, scheduled days off

 

  • Assisting Committee and Members when needed

 

  • Supporting other departments when needed 

 

  • Any other duties within the scope of the post

 

Note:

This is a one year fixed term contract.

Usual working hours are Monday to Friday 9am to 5pm.  During the Championships fortnight, extra days are required, and the working hours may vary.

Flexibility will be required to meet the demands of the role.

Person specification

Assistant to Chief Executive and Chairman 

Experiences and Achievements

Experience of:

  • Diary management both electronic and paper based

E

  • Secretarial/PA duties including Word processing, producing Excel spreadsheets, PowerPoint presentations

E

  • Minute taking

D

  • Travel arrangements (UK and International) including organising visas

E

  • Organising meetings, lunches and dinners as required including refreshments, booking meeting rooms, notifying security and organising parking

E

  • Working both individually and part of a team 

E

Education, Training and Qualifications

  • Graduate level education

D

Qualities, Abilities, Skills and Knowledge

  • Effective communicator - face to face, by telephone and email to people at every level both internally and externally

E

  • Ability to build excellent internal and external working relationships

E

  • Able to take personal responsibility, use initiative, multi-task and meet deadlines

E

  • Able to cope with fluctuating workloads and pressure

E

  • Computer literate; competent in using Excel (intermediate level), Word (intermediate level) and PowerPoint

E

Personal Qualities

  • Organised 

E

  • Discreet

E

  • Diplomatic

E

  • Attention to detail and accuracy

E

  • Flexible approach to work

E

  • Ability to fit into a well established team

E

  • Well presented

D

Other relevant factors

  • An interest in sport

E

  • Must be able to work extra hours and an occasional weekend prior to The Championships

E

  • During The Championships (last week in June and first week in July), must be able to work the Championships fortnight and the Saturday before.

E

Note:

This is a one year fixed term contract. 

Usual working hours are Monday to Friday 9am to 5pm.  During the Championships fortnight, extra days are required, and the working hours may vary. 

Flexibility will be required to meet the demands of the role.

 

E = Essential                                                    D = Desirable for applicants to meet relevant standard

Back to Jobs

Buy Wimbledon Merchandise from The Shop.
Privacy·About Wimbledon·Media·Contact·Services·Site Map
© IBM Corp., AELTC 2012. All Rights Reserved.